We are surrounded by technology and email is one of the primary forms of communication that we use every day. While there are social media and other instant messaging platforms, email remains to be one of the in-demand forms of communication at present time.
Perhaps you've been, at one point, on the receiving end of poor email etiquette. But is it possible that you were once on the sending end as well? Here's a list of email habits that you have to quit because some people might consider them unprofessional.
1. Sending 'Urgent' Emails that Aren't Urgent
Whenever you receive an email with an "urgent" subject, it sometimes sends you into panic, thinking that it could be something really important that needs your immediate response, as per Business Insider. But sometimes, you'll only get disappointed that the sender just put the word urgent when in fact the message doesn't need your immediate attention.
Therefore, as a practice, label it only with urgent if the email is indeed urgent. Otherwise, it would annoy the receiver of the message.
2. Putting Words in ALL CAPS
Putting words in all caps appears as if you are yelling at the person receiving the email. While it might denote urgency (in case the message is really urgent) and it might get the attention of the receiver, you wouldn't want to give the email's recipient a heart attack.
In addition, it's rude to yell at somebody even if it's in the form of an email. So as a practice, you should avoid typing and sending a message in all caps. Likewise, be easy on the exclamation point.
Read Also: Hide My Email on Android: 3 Ways to Protect Your Email Address to Avoid Spammers
3. Replying to All
How would you feel receiving a message that's not intended for you? This usually happens when an email is sent to multiple respondents and one of the receivers decided to reply to everyone on the list.
It's not only annoying to receive messages that are not intended for you, but it also puts the privacy of the conversation at risk, as per Inc. So next time you received a message sent to multiple recipients, be sure to reply only to the sender and not to all.
4. Sending Emails at 3:00 A.M.
While we may get the notion that the internet world is 24/7, that's not really the case for everyone. People also get tired and sleep at night. They are not awake the whole day to answer your email. So, it is rude to send an email beyond decent hours, much more at 3:00 A.M.
In case you are awake at that time of the day and inspiration suddenly strikes you, the best thing to do is to write the email and save it in your draft folder. Wait for the working hours before finally sending it.
5. Writing the Entire Message in the Subject Line
The subject line is intended for the subject of the email. You are not supposed to put everything there. There is a proper space for you to write your entire message. It can be rude and annoying for a receiver to find an email with a really long subject line because the sender mistakenly put everything there.
As a practice, keep your subject line short and put everything that you want to write to a person in the space for the email's content.
Related Article: Tired of Spam Emails? How to Use 'Hide My Email' on iPhone and Kick Out Junk Mails
