A virtual office is a rather mysterious service in the modern market. Many have heard of it, but almost no one knows how to implement it correctly. Yet, this kind of service can be extremely profitable for your company.
Today, we will observe who really needs a registered virtual office address, what it gives, and what problems it solves. Let's start!
What is included in the virtual office service?
A virtual office is a service for those companies that do not need square meters but need an office "registration" for a prosperous business.
Virtual office in general means:
1. A legal address for registration with state bodies and conclusion of contracts.
2. A Postal address to receive business correspondence by mail or courier.
3. A city phone number and secretary to handle your calls on behalf of the company.
4. The actual address that matches the postal and legal address is for meetings with clients. The business center where you rent a virtual office provides you with meeting rooms or offices for rent at the time you need for the meeting.
With this set of options, you can fully run a business without a real office. The service is relevant primarily for small companies that do not yet have the financial resources to rent a room (but not only). A virtual office will also help solve some of the problems of an already-established business.
Which companies need a virtual office?
Small companies with a limited budget
Your company is only at the start of its way to grow. You invest all the money in business development, and yet you cannot afford to invest in renting premises. A virtual office will help you get the status of a serious company (with a postal and legal address, a telephone, and your secretary) at a minimal cost.
Companies that open a representative office in another city
All your work processes are localized at the main office. In another city, you only need an address and phone number. Renting another full-fledged office in another city is an unjustified waste of money. All the functions you need will be performed by a virtual office.
Small companies with remote employees
If the vast majority of your company's staff is remote workers in different parts of the world, a virtual office may be the best solution for you. Your company will have a landline phone number that you can use on the website and in your promotional materials. The secretary will take the call on behalf of your company and forward the call to the right person, no matter where they are.
So-called "mobile" entrepreneurs who are often on trips
You are an individual entrepreneur on frequent trips, live in several cities or even countries, and work for yourself. You don't need an office, you don't have full-time staff, and you decide all matters on your own. A virtual office will allow you to securely cover the rear while you are on business or personal trips.
At this time, the secretary will answer calls according to the scenario approved by you, receive couriers, and send correspondence to the desired address. And of course, it will regularly notify you about what is happening in your virtual office by email, sms, or by phone.
Companies that need a reliable legal address
If you have already grown from an individual entrepreneur who, according to the law, can register a company right at home, the question arises of registering a legal entity for you. addresses. Google is full of ads offering to issue a legal address. Unfortunately, in most cases, with such registration, you will not pass the first serious check. Renting a virtual office with a legal address in a proven business center will relieve you of the risk.
People who urgently need to open a business
For instance, the company urgently needs to open a business but there is no time to select an office. The best way out of this situation is to quickly rent a virtual office. This is done in one day. Plus, it will take a maximum of two weeks to register a legal address.
What are the benefits of virtual office addresses?
Among all, registering an office with a virtual address is very cost-saving. Such a decision allows you to save money on:
1. Rent. London is an expensive city. And very often it is unbearable for small companies. A virtual office will give you everything you need to do business in London but for minimal investments. And for large companies, for example, opening a representative office in London, the virtual office service will significantly reduce the cost of renting premises.
2. Utilities and other services. No office means no bills for utilities and other office services. You don't have to pay for electricity, security or a cleaning lady. And the Internet and a telephone line, as a rule, are already included in the cost of virtual office service.
3. Secretary. Using the services of a secretary in a virtual office is cheaper and more convenient than hiring a secretary with a monthly salary. Savings are about 60%. And your business will never stop because your only secretary fell ill or quit. The agency, like the Hoxton Mix, that provides you with a virtual office will always find a replacement for an employee who is out of order.
Final Thoughts
Not all companies that offer a virtual office service provide an actual address for meetings with clients. And even more, it will be coinciding with the postal and legal. The highest quality virtual office service can be provided only by those companies that work offline in real business centers.
Very often, under the ad "virtual office" on the Internet, you will be offered a minimum set of options, like a telephone and a secretary. That is a kind of analog of a call center. Beware of fakes and rely only on respected well-known virtual office providers, like the Hoxton Mix. Thank you for your time and attention!
